تعلم كتابة الخطابات باللغة الانجليزية ج2

يتكون الخطاب من عدة أجزاء تأتي بالترتيب كما في الشكل المقابل و سوف أبدء بشرح كل جزء علي حده في هذه المقالة مع إعطاء أمثلة لكل جزء ما عدا الجزء الخاص بموضوع الخطا (و الذي سوف يتم شرحه في مقالات قادمة و إعطاء امثلة عملية عليه ( امر بيع – امر شراء – كشف حساب – مرتجعات – مراسلة البنوك – الشحن – الاعتماد المستندي- ..........) و سوف اجهز قوالب جاهزة باذن الله.

13- الموضوع The Subject

سوف يتم شرحه في اجزاء اخري ان شاء الله

14- شروط الدفع    Payments terms & due

·         Note: payment of credit invoice must be supported with official receipt.

·         please make all cheques payable to : xxxx company

·         validity : 10 days from the date of this offer

·         100% CASH ON DELIVERY

·         TOTAL : SAUDI RIYAL ************** ONLY

·         payment due as following : 100% on: 23/11/2006

·         payment : please transfer the above amount as soon as possible to the following bank

·         full in advance

·         Down payment request

·         The prices and the parts numbers here are subject to change without notice.

·         This quotation is valid for one month.

·         Offer validity : this offer is valid for 1 week

·         On the bank transfer, please mention description of payment.

15- حالة البضاعة  Goods Condition :

·         Sold spare parts can be accepted for return within 5 days provided they are in good condition and unused with deduction of 10% handling charges ( قطع الغيار المباعة تسترد خلال 5 أيام ، فقط إذا كانت بحالة جيدة مع خصم 10% مصاريف).

·         goods received in good condition

·         these goods have been carefully packed and checked .no claims allowed unless notice in writing is made within   days from receipt of goods and must be accompanied with  original invoice.

·         all returns are subject to a 20% return handling fee. Any return must have original copy of invoice.

·         Availability and delivery:  to be agreed mutually , to your 0000 site/store

16-  بيانات اخري Other details :

·         salesman ref , customer ref

17- الخاتمة Complimentary close

·         we hope you will find the above in order and in line with your requirements and look forward to received your valuable order.

·         Hoping the above offer will suit your needs and meet your approval. Assuring you of quality products and services and looking forward to receiving your orders.

·         We hope our offer is inline with your requirements and to your satisfaction. Should you require any further information, please do not hesitate to contact us . looking forward to have you valued order soon.

·         Thank you for the opportunity to be of service

·         we trust everything is in order

·         Assuring  you  of our best efforts, we remain,

·         Seen & approved By the management.

·         Thank you for your attention. We hope to hear from you soon.

·         Assuring you of our best service always.

·         We appreciate your support and thank you for considering us for the 00000 services or products.

·         Please acknowledge the receipt.

·         When replying,could you please …………….

18- المرفقات Enclose :

·         Please find attached approved design of 0000000000000 for your kind reference

·         I this regards , please find enclosed our debit note.

19- التوقيع Signature :

·         signature & date

·         for and behalf of (نيابة عن)

·         Thanks & Regards,

·         Best Regards (أجمل التحيات)

·         Yours sincerely,

·         Sincerely yours (المخلص لكم).

·         Very truly yours,

·         For and on behalf of the company.

·         Direct #: رقم التليفون المباشر

هناك ايضا بعض الاجزاء المتقدمة التي ممكن ان يحتويتها الخطاب و سوف يتم شرحها فيما بعد و منها:

·         Exclusions form our scope

·         Duration

·         Commercial terms and conditions

·         Inspection

·         Price criterion ( نوع العملة المستخدمة و قيمة التحويل من والي الدولار او اليورو)

·         Reservation of proprietary rights

·         Force majeure

·         Standard provision clause

·         Cancellation clause

·         Contactor liability

·         Custom duties

·         Subcontractor obligation

مثال :

·         Ref: - XX/XX/CONTRACT NO. /ORDER NO.               Date: 29.11.2009

·         To                      :               company name

·         Attn                   :               connected person name

·         CC                      :              another connected person name

·         Tel NO.             :             Mobile # 654656685                                   Fax No.              :

·         Project              :              

·         Subject             :            purchase order ()

·         Dear sir,

·         Reference to

·         Order description

·         Payments terms if any

·         Please find attached

·         Thanks and regards,

·         Signature

·         Res.person name

·         Director of project management

·         Direct #: رقم التليفون المباشر